|Tip of the Week||May 1, 2012
Volume: 2 | Issue: 17
BookManager Tip: Offsite Madness!
Many of you regularly attend and sell product at offsite events. Did you know that you can make a copy of BookManager and use it at offsite events, with the ability to quickly and easily import your offsite sales into your store’s live BookManager system after the sale?
The process of making the copy of BookManager and setting it up for an offsite event is easy and painless, so long as you follow a few simple steps. Our full “Remote POS” document can be found here. Here are a few tips to make things go smoothly:
Making the copy through the Backup area means that you don’t have to get everyone out of BookManager to make the copy. It makes a complete copy of the folder, helpfully named “BMCopy”, right onto your stick.
Total off any store sales that were included with the copy.
Alt+S, a)General, option “h) Is this computer at a remote site for Point-of-Sale use only?” needs to be set to Y-Yes.
Alt+S, f) POS (Point-of-sale), option “e) Station's sales are totaled as group#: 00” ß change the group # to 99. This will allow you to total the offsite sales separately from the store sales after importing the offsite sales into your store’s live BookManager. While in the POS setup, you can also change the “f) Last Invoice number used:” and skip the invoice number ahead if you want the remote to use different invoice numbers than the store. This prevents the invoice numbers from being changed when they are imported (because BookManager will automatically change the invoice numbers on the remote sales if the same numbers were used at the store.)
Install printers in Windows on the remote computer, then go into Alt +S, i) Printers and set them up in BookManager. Do a test print to make sure the setup is OK. DO THIS BEFORE YOU LEAVE so that you know your printers will work offsite. Nothing worse than getting there and having printer problems!
And now you are ready to go and sell your heart out! When you’re done at the event:
This is good. If you don’t see this flag, than the BookManager was NOT set up properly. Stop, and go into the Alt+S, a)General and change the option” h) Is this computer at a remote site for Point-of-Sale use only?” to Y-Yes.
Windows Tip: Safety First!
If you unplug a storage device or removable USB drive from your computer while it's copying files or moving information, you might risk losing your data. Windows provides a way to help you safely remove such devices.
Most USB devices can safely be unplugged and removed. When unplugging storage devices, such as USB flash drives or external hard drives, you should make sure that the computer has finished saving any information to the device before removing it. If the device has a small light that shows when it's use, we suggest you wait a few seconds after the light has finished flashing before unplugging it.
If you see the Safely Remove Hardware icon in the notification area, at the far right of the taskbar, you can use this as an indication that your devices have finished all operations in progress and are ready to be removed.
To safely remove a certain device, click the Safely Remove Hardware icon , and then, in the list of devices, click the device that you want to remove. Windows will display a notification telling you it's safe to remove the device.
Note: You can also safely remove devices from the Computer folder. Click the Start button , click Computer , right-click the removable USB device you want to remove, and then click Eject .