Tip of the Week June 25, 2012
Volume: 2 | Issue: 25

Inventory Special Indicator Codes

One of the most useful “hidden” features of BookManager is the ability to add special indicators to an item’s Notes field. These indicators automatically apply different pricing for an item in the POS or tell it to handle the onhands differently. These indicator codes also allow for special sale book labels to be generated (if you are using one of our Cognitive thermal label printers!)

Here is an inventory record that has a special indicator used:

Notice that the indicator code is in red. This means that the code entered is recognized and is active. The POS will use the special pricing as given in the code (in this case, the POS will give a 25% discount to the item automatically when it is entered in a sale.)

The codes are as follows (and can be entered anywhere in the Notes field):

//% - this applies the number after the % as a discount in the POS. This is used to automatically discount and item (e.g. //%20 would apply a 20% discount to the item.) You can also use this code to PREVENT a POS discount from ever being applied to an item, by using a //%0. In this case, even if the customer is set up to get a blanket discount on all purchases, the item will NOT be discounted. This is most useful on items where there is a short discount or net pricing, where you would not wish to further discount the item.

//$ - this applies the price after the $ instead of the regular price. This is used for a temporary sale (e.g. //$5.99 would substitute $5.99 as the selling price in the POS.)

//@ - in the POS, the regular price and this price will be displayed and the user must pick one. For example:

This indicator is used when the same product has multiple prices (perhaps when you have discounted damaged copies along with good copies of the same title.)

//O – is a special indicator used in remainder receiving. This code indicates an original price. In the case of remainder items, the regular retail price is usually a discounted price off the item’s list (cover) price.

^^ (this is the symbol over the 6 key at the top of the keyboard) is a special code that tells BookManager to record the sale but not adjust the On Hand (OH) of an item. This can be very useful when you want to sell an item that has never been received into BookManager (such as a newspaper of coffee shop item). Rather than go into a negative OH, you can apply this code to the item and the sale will be recorded in the item’s history but the OH will never change. This code must be entered at the start of the notes field.

Hint: if you forget the codes and what they mean, press E-Edit on an inventory record, then arrow down to the Notes field. Press <Pgup> to see a cheat sheet of the indicator codes.

Reminder! You can use Windows Notepad to edit your F3 Messages (faxes & emails!)

For some of you, this is not "new" (released in March 2010,) but we find it just so darn handy, we figured it was definitely worth another mention.

When we launched big bad Version 10 in March of 2010, we noticed that while using the built-in F3 Message Writer, a space was being inserted into words that are typed when you reach the end of the row. Unfortunatley, we were not able to find a solution for this annoying behaviour. SIGH. Therefrore, we made a change to the program that will allow you to use Notepad to edit documents.

If you are interested in making this switch, access your ALT & S setup area, select a) General and arrow down to the second option - b) F3 Messaging documents are edited with - simply type in NOTEPAD.

While in F3 Messaging, use the usual ALT & E command to edit whenever you need make changes to an existing document. Your BookManager will be suspended and Windows Notepad will pop open with your document.

If you are using BookManager in full-screen mode, it will be minimized. When you are done editing/typing, save the document, which will insert it back into your BookManager F3 Messaging area with the changes you made in Notepad.

Note - This is a station-specific setting, so you will need to make this change on any workstations you want using Notepad as your "editor."

TIPS: Notepad has a couple of settings that may make the editing experience better. Choose Format and click Wordwrap (it it is not already checked). Also, you can choose Font from the Format heading as well, and switch up your font, size etc. These setting will be remembered for future.

Also, some of you may be already be familiar with the usual keyboard shortcuts to save, etc - those can be used here as well. And you can use ALT & F4 to qucikly save your changes and pop back into a different area of BookManager.

By simply hitting S for Save, it has taken your edits, and lets you jump into POS or wherever else, so that you can easily return to your message at anytime just by hitting F3.

Happy notepad-ing!