Tip of the Week April 2, 2012
Volume: 2 | Issue: 13

WebStore Tip: Super Neato Fun Times Scanning Tip!

Did you know that you can simply scan a book when you are on your BookManager WebStore and it will automatically search for that book? True Story!

You don’t even need to be in the big search box at the top – just scan the ISBN of the item and it will instantly bring up all the information for that book! How’s that for lightning fast searching?! Try it out now!

Tip: Re-Printing Labels from a Previous Receiving Session

or sometimes refered to... “Oops! Label jam!”
also known as... “I don’t know what happened, but my labels are funky!”

Ah yes, the lovely situation where, for whatever reason, your labels did not print from the receiving session you just completed. Don’t panic… there are multiple ways to get these labels back and printed easily and quickly.

Going back into the receiving session:

Many people fear that by going back into the receiving of a previous invoice, they are going to re-receive the items. This will not happen so long as you choose the invoice number from the list of previously received invoices.

Go into 9-Receiving, and enter in the supplier code. LEAVE THE INVOICE NUMBER BLANK and hit enter. You will now see a list of previously received invoices, sorted by received date. Find the one you want to use, and press Enter. You’ll notice that the date, taxes, quantities and totals will all be filled in. Press pagedown until you see the list of items below. These will not be the items received on the invoice, but that’s OK, because we can press <X>tra, “a) Add to filtered list all entries in Orders file that use Inv#_____”. This is the step that brings the items received on the invoice BACK into a current receiving session. Remember, we are not adding items or editing the receiving in any way, so we don’t need to worry that we are re-receiving anything. Now, press Escape and follow the steps to get back to the final “Exit Receiving Menu.” Your items should appear in the list to the right. Change your options so that only the option to print labels is set to Yes, then press pagedown to process the file and print the labels. Voila!

Printing labels from a backup file:

Each time you complete a receiving session, the details of the session are saved in a backup file. These files can be accessed through the Exit Receiving Menu. Highlight the line that says “Receiving file…” and press Enter. Choose “backup file”.

Up to five files (sessions) are stored at any given time. Each filename will look like RCVD##.BK?, where ## is the station number that the file was received on and ? is the session number (so .BK1 would be the most recent session, .BK2 is the one before that, etc.). Highlight the file which you believe to be the correct session and press Enter. The list of items received during that session will be displayed on the right. If the items do not look like they are the ones you need, highlight “Backup file” again, press Enter, and reselect the correct receiving session.

Partial printing: perhaps you printed labels for half of the received items before you had a massive printer jam. You don’t want to waste the labels by re-printing the entire session. No worries! Select the correct backup file as before, but before processing the file to print the labels, highlight “select a start point” and press Enter. Your cursor will move to the right side of the screen, allowing you to choose the first item you need printed. Press Enter, and your cursor will go back to the left side, allowing you to now press pagedown to begin printing from that point on to the end of the file.

Printing labels from the Inventory file:

If you just need to quickly re-print a couple of labels, it might be faster to print the labels needed right from the inventory record of the items. Search for the item, then press the tab key to get into the history. Highlight the invoice # in question, then press <L>abel to generate the required number of labels.

You can just print “generic” product labels by pressing L-Label without selecting the invoice in the history of the item, but these labels will not have any information about date received, supplier, discount etc. – all of which are handy when you are doing returns.